"Continuous Improvement (CI): think big, start small and upscale fast!
As part of our Continuous Improvement journey at Universiteit Leiden, we were looking for a solution to accelerate our Cash Application in SAP. We have chosen for EBS Workbench because my team was very enthusiastic after seeing the tailor made demo that was prepared by BPI. After a successful proof of concept covering 2 bank accounts in the first week, we then rolled out the solution in 3 waves. Within 1 month we analyzed the transactions, tested them and went live in EBS Workbench with 39 bank accounts achieving an automation rate of > 95%!
This is the next step we have taken in our Continuous Improvement journey, where we made bank processing a lot more efficient. Using EBS Workbench we converted the repetitive, uninspiring and error-prone manual work into high quality robotic automation.”
“We gained an easy to manage tool, that can be adjusted by the end-users instead of IT-maintenance. After learning how easy it was to make rules and adjust them in EBS Workbench, our processing time is brought to an absolute minimum. The tool gives us much more time to improve our work and the users within the FSSC are very enthusiastic about the many possibilities and the user-friendliness of the tool.”
Rob van den Wijngaard, Director FSSC at Universiteit Leiden
Arjan van Rijn, Teamlead Liquidity Management FSSC at Universiteit Leiden
“The Management and the Users of Hellenic Petroleum are very pleased with the results that EBS Workbench delivers for us.
Hellenic Petroleum started the implementation of EBS Workbench for the specific reason of automating internal controls and increasing compliance with the focus on the bank statement process.
The implementation was very well organized and BPI as well as the Greece consulting partner Aspire were supporting the internal project team of Hellenic Petroleum not only to set-up EBS Workbench, but also to fine-tune already well established internal finance processes which impact bank statement accounting. This way we instantly achieved an automation rate of more than 97% for processing and auditing the electronic bank statement in SAP. As a result all compliance relevant processes are well documented in the system and the business users finish their work in a fraction of the time now.
Our plan is to quickly roll out the solution to other group companies. We consider the project as a great success and can recommend EBS Workbench as well as BPI and Aspire for consulting.”
Stefanos Papadimitriou, Director of Accounting and Finance at HELLENIC PETROLEUM
Vamvouka Stavrianthi, Accounting Manager at HELLENIC PETROLEUM Group of Companies
“I am happy to recommend EBS Workbench because it is working efficiently and has helped us to complete bank reconciliation at real time. Manual reconciliation work is now eliminated and our employees do not have to stay overtime for this purpose.
This is especially important for a company like us with many international bank accounts. All bank records are now feeding to SAP where our team will clear it daily. Once all records are cleared, bank reconciliation is considered as completed. The application basically changed the way we worked – now AR and AP team playing major role to record entries in SAP accurately and avoid any unreconciled items end of the month. GL team is no longer having to go through pages of bank statement to reconcile missing items.
The implementation of EBS Workbench was great. We had fantastic support from Hans during initial implementation. Today there is hardly any additional support required, but if needed support is very good.
The system is easy to learn for our users as it is integrated to SAP and the roll-outs can be done very quickly by ourselves.”
“PERI was looking for a way to automate bank statement processing and after careful consideration the decision was made in favor of EBS Workbench. We are especially happy about the following highlights:
We can definitely recommend the service since we are fully satisfied with the solution and the corresponding support.”
"By using predefined templates in EBS Workbench, bank postings have become child’s play …."
‘’Since the introduction of EBS Workbench within AkzoNobel, we have seen a significant reduction in the time spent in the cash application process. The time gained in the cash application process is now used for other activities. In order to achieve more process efficiency, we use EBS Workbench to analyse the ‘’automatic cash application ratio’’. This is a dynamic report that provides us with a high level overview of the automation results, from various angles. With this report, we can easily identify the areas with a relative low percentage of automation. The detailed report points towards the automation opportunities. The posting templates within EBS Workbench are easily adaptable by the authorised users. By creating a new posting rule in the template manual postings are automated, leading to more process efficiency.
We are pleased with EBS Workbench and have made it our standard tool for cash application within AkzoNobel. We will continue to roll it out in our organization.’’
"Wir waren auf der Suche nach einer neuen Lösung, denn unser vorheriges Produkt war nicht SAP-integriert und somit stark abhängig vom IT Support.
Als wesentliche Gründe, die zu einer Entscheidung für die EBS Workbench geführt haben, sind zu nennen:
Die Einführung der EBS Workbench war erfolgreich, da hier folgende Punkte durch das Projektteam in Ihrem Hause beachtet wurden:
Auch im laufenden Prozess werden Anfragen immer umgehend beantwortet und Anfragen für Neuerungen umgehend umgesetzt. Kurz und gut: wir fühlen uns mit dem Produkt und der Betreuung wohl."
"We would like to inform you that we are very satisfied by the use of EBS Workbench and we would definitely recommend it to other clients. Firstly, the automation of journal entries allows us to save huge time and in less than an hour, our system is updated with all transactions of bank accounts. Secondly EBS Workbench gave us great assistance on bank reconciliation with our system, with great improvement in precision, better and much easier monitoring, and avoiding wrong journal entries. Furthermore, it help us a lot with our system integration, clearing accounts was added between the final accounts of charge for better understanding and monitoring of the entire procedure of client’s wire transfers or credit cards. At last the system runs very easily and doesn’t require great training in order to use it properly. "
"After setting the goal to improve the automation of the electronic bank statement we, as a globally operating company, decided in favor of the solution EBS Workbench by BPI GmbH. The crucial factors were the innovative concept, the user interface as a one-screen-transaction and the convincing functionality of EBS Workbench. The initial implementation was done together with BPI. A highly professional know-how transfer including user handbook and configuration guide allowed us to do all subsequent rollouts ourselves. BPI’s active support with quick response times was immensely helpful. One of our last rollouts spanned 7 countries and we immediately achieved a match rate of more than 85% for incoming payments. In day-to-day business BPI is very responsive to our suggestions and very often implements them in form of upgrades from which other customers can benefit as well. The Business Support Helpdesk helps to monitor current enquiries. We recommend the solution EBS Workbench as well as the always highly professional, quickly responsive and pleasant cooperation with BPI GmbH. "
“ALTEN wanted to implement an automation tool for bank transactions for its 12 companies within its Shared Services. The choice was quickly made for EBS Workbench because it is a tool that can be implemented quickly and it allowed us to automate a very large part of our bank postings in a multi-bank and multi-currency context. This project is a distinct success, and above all it has freed up our team’s time and they can now dedicate themselves to more high-value-added tasks.”
"The application convinced me right from the start. Maintaining the rules, day-to-day operations – everything is designed logically and user-friendly. There is no need to maintain complicated or cryptic tables. All data is entered into input masks characteristic of SAP.